Academic Hall of Fame (AHOF) is an International organization dedicated to the recognition and promotion of academic excellence by exclusively honoring students who graduate with the highest academic honors and a perfect Grade Point Average (GPA). AHOF is strongly committed to protecting the privacy of its members. AHOF obtains certain types of information from new members upon completion of a membership application form and from all members during use of Academic Hall of Fame websites including but not limited to www.academichalloffame.org and through direct communication with the Society’s headquarters. This Privacy Information Policy will help AHOF members understand the terms and conditions surrounding the collection and use of that information.
This Privacy Information Policy covers: what types of information AHOF collects from its prospective members, existing members, and aspiring members and under what conditions the information is disclosed to others. Unless declared otherwise by using the “Opt-Out Option”, the completion of the membership application form constitutes agreement and knowledge of all terms and conditions set forth in this Privacy Information Policy.
The effective date for this version of the Privacy Information Policy is August 1, 2017. AHOF reserves the rights to modify or amend this statement and policy at any time by mailing its members an updated version and/or by posting the revised policy online.
Any future changes to AHOF Privacy Information Policy, changes will be mailed and/or posted online to alert members of what information may be collected and/or shared with third parties.
When a prospective member applies for membership by completing and submitting the completed application form information, such as the person’s name, address, birth date, gender, and postal code is collected. Upon becoming a member of AHOF, this information, and any other type which is voluntarily given, is in no way anonymous to AHOF. Additionally, AHOF collects personally identifiable information from its members when provided by its members, for instance, in response to a written request for products or services sponsored by AHOF.
Generally, www.academichalloffame.org will automatically collect certain information, such as the number and frequency of its visitors, along with what specific areas of the site are used. AHOF does not consider this information as personally identifiable information.
In addition, Internet browsers have features called “Cookies” which store small amounts of information from a user’s computer. “Cookies” may be required to be turned on to visit most websites and may be required to access certain areas of www.academichalloffame.org. “Cookies,” however, tell AHOF nothing about the user and are not considered personally identifiable information, unless the user provides personally identifiable information.
How Information is Used by Academic Hall of Fame
AHOF uses data which is automatically collected from the general use ofwww.academichalloffame.org to help determine areas of interest to its members. The identity of the user of this information remains anonymous to AHOF and is only used for these general data calculations. Personally, identifiable information may be used by AHOF and/or shared with third parties. The use and sharing of this information by AHOF, however, can be restricted by opting-out. Unless declared otherwise by opting-out, one’s membership in AHOF constitutes agreement and knowledge of all terms and conditions set forth in this Privacy Information Policy.
Disclosure and Sharing of Information with Others
AHOF may share a member’s personally identifiable information collected unless specifically declared otherwise by deciding to opt-out. Failure to opt-out constitutes consent to the usage and/or sharing of personally identifiable information. Sharing of this information may result as follows:
- Third Parties and Membership Programs
AHOF works with its affiliate/sponsor/partner organizations, which in conjunction with their own programs, require disclosure of personally identifiable information. AHOF will only share personally identifiable information which it reasonably believes will provide services of interest and value to its members. These organizations may be provided personally identifiable information unless AHOF members specifically declare otherwise by choosing to opt-out.
- Credit Card Companies
Credit card transactions required for registration and/or purchasing of items on www.academichalloffame.org or other Academic Hall of Fame owned, and/or operated websites are handled by a third-party financial institution. This institution receives personally identifiable information, along with the given credit card number, only to confirm the validity of the credit card numbers and process the transaction.
- Service Providers
For certain requests, such as purchases or written responses, AHOF may provide service providers with personally identifiable information. Information used for these transactions will only be used for mailing and/or shipping purposes.
- Educational Institutions
AHOF views additional educational opportunities as separate and unique offers to its members. AHOF may provide personally identifiable information to AHOF chapter schools and educational affiliates for recruitment of AHOF members into various higher education programs.
A member of Academic Hall of Fame can opt-out of any or all AHOF emails or from AHOF’s use of information collected upon registration on the Member Directory by following the “Removal Instructions” provided at the bottom of all broadcast emails transmitted by AHOF.
A member may also opt-out of receiving specific AHOF communications by submitting a written or electronic request to Academic Hall of Fame, Attention: Opt-Out Dept.
Questions or Comments
If you have any questions or comments concerning this Privacy Information Policy, please send an email to Academic Hall of Fame at firstname.lastname@example.org or by mail to: Academic Hall of Fame, P.O. Box 32694, Baltimore, MD 21282-2694.